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Project Inventory
Capture all your projects quickly. Prioritize what matters. Focus on what's active.
The Portfolio Visibility Problem
You have projects everywhere. Some are active, some are on hold, some are just ideas. Some are in your tool, some are in spreadsheets, some are just in people's heads. Getting a complete view of what's actually happening is nearly impossible.
Traditional project management tools make this worse. They're designed for managing individual projects in detail, not for quickly capturing and organizing a portfolio. By the time you've entered enough detail to satisfy the tool, you've lost half a day—and you still don't have a clear picture of what matters most.
Meanwhile, leadership asks questions you can't answer: "How many active projects do we have?" "What's our capacity?" "Which projects should we prioritize?" "What can we defer?"
The Core Issue:
You can't manage what you can't see. And you can't see what takes too long to capture.
How Project Radar Inventory Works
Quick Capture
Project Radar's Inventory feature is designed for speed. Capture a project in seconds, not hours. Just the essentials: name, owner, status, and a brief description. That's it.
- No forced fields or unnecessary detail
- Add more detail later, when it matters
- Capture ideas before they're forgotten
Smart Prioritization
Once you've captured your projects, prioritize them based on what matters to your organization. Strategic value? Resource availability? Dependencies? You decide the criteria.
Example criteria: Strategic alignment, ROI potential, resource requirements, dependencies, risk level, stakeholder priority.
Active vs. Deferred
Not every project should be active. Project Radar makes it easy to defer projects without losing track of them. They're still in your inventory, just not cluttering your active view.
- Clear separation between active and deferred projects
- Easy to reactivate when priorities change
- Track why projects were deferred
Portfolio-Level View
See all your projects at once. Filter by status, owner, priority, or any other criteria. Get answers to leadership questions in seconds, not hours.
Quick Answers:
- • How many active projects?
- • Who's overloaded?
- • What's our capacity?
- • Which projects are at risk?
Strategic View:
- • Resource allocation
- • Priority distribution
- • Dependency mapping
- • Portfolio health
Common Use Cases
Annual Planning
Quickly capture all proposed projects for the year. Prioritize based on strategic goals. Defer what doesn't fit capacity or alignment.
"We went from a 3-day planning session to a 4-hour workshop."
Portfolio Review
Monthly or quarterly review of all projects. Identify what's progressing, what's stalled, what needs attention.
"Leadership finally has visibility into what we're actually working on."
Resource Planning
See who's working on what. Identify overallocation. Balance workload across the team.
"We can now see capacity issues before they become problems."
Idea Management
Capture project ideas as they emerge. Evaluate and prioritize later. Don't lose good ideas because there wasn't a place to put them.
"We have a backlog of ideas we can pull from when capacity opens up."
The Benefits of Project Inventory
For Project Managers
- Visibility into all projects, not just yours
- Identify dependencies early
- Understand portfolio context
For PMOs
- Complete portfolio visibility
- Resource allocation insights
- Strategic alignment tracking
For Leadership
- Clear view of all initiatives
- Informed prioritization decisions
- Capacity and resource insights
Ready to Get Portfolio-Level Clarity?
See how Project Radar's Inventory feature helps you capture, prioritize, and manage all your projects.
Want to get this going quickly? Check out our concierge service